How do I create/assign tasks to an activity?

Worth knowing about tasks in SportMember

- Assign tasks to members in connection with the activity


- E.g. take care of laundry, bring cake etc.


- You MUST be registered for the activity to be assigned/take a volunteer task


- You can create an unlimited number of tasks

There are two functions regarding tasks in SportMember.

Both can be found by going to the specific activity.

  1. Press  or  at the bottom of the screen
  2. Find the specific activity and click on it
  3. Press  at the bottom right
  4. Go to  Tasks

Create task and select specific members

Here, you as the coach decide who will be assigned to a specific, predetermined task.

  1. Go to  Create task and select
  2. Select participants
  3. Select task (default tasks)
  4. Send an email to the selected person(s)
  5. Finish with the green Save button

  • TIP: If you want to distribute tasks more evenly across the team, choose to ignore people who have been assigned a task in the last 1/2/3/5 months

The activity now shows tasks and the person(s) responsible for it in the activity.

Example: Andy, Charlie and John are responsible for washing clothes for this match, Charlie and Julia will bring beers. 

Create voluntary task

Here you define tasks that are voluntary. This means that members can sign up themselves if they wish.

  1. Go to  Create volunteer task
  2. Name the task
  3. Determine the maximum number of participants who can sign up for the task
  4. Finish with the green button Save

Members can now sign up for the task(s) until the maximum number of participants is reached.

Example: The volunteer task "Set up a parcours" needs 3 members/coaches who can take the task by clicking on the button.

There are two ways to manage tasks in SportMember.

You can view both of them in the respective activity.

  1. Click on  Calendar
  2. Now select the right activity and click on it
  3. Click on More in the top right corner
  4. Click on  Tasks

Create fixed task and select specific members

Here, as a trainer, you decide who is responsible for a specific, pre-determined task.

  1. Click on + Create task and assign it
  2. Chose the Task (Standard tasks or self elected task)
  3. Chose the Participants 
  4. Send an e-mail to the selected person(s) if necessary.
  5. Finish the process by clicking the green Save button

  • TIP: If you would like to distribute the tasks fairly among the team, you can hide people who have had a task in the last 1/2/3/5 months in the "Select participants".

The activity now displays tasks and the person(s) responsible for them.

Example: Andy, Charlie and John are responsible for washing clothes for this match, Charlie and Julia will bring beers.

Create voluntary task

Here you define tasks that are voluntary. This means that members can sign up themselves if they wish.

  1. Click + Create voluntary task
  2. Name the task
  3. Select the maximum number of participants who can register for this task
  4. Finish the process by clicking the green button Create

Members can now sign up for the task(s) until the maximum number of participants is reached.

Example: The volunteer task "Set up a parcours" needs 3 members/coaches who can take the task by clicking on the button.
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