Digital membership fee system with reminders and family discount
SportMember is a digital membership fee system that automates the entire collection process. The system sends automatic reminders to members who haven't paid and calculates family discounts when multiple household members belong to the club. The treasurer avoids manual work and gains full control.
What is a digital membership fee system?
A digital membership fee system replaces paper invoices, spreadsheets, and manual follow-up. Everything is handled online: payment requests are sent automatically, payments are registered in real-time, and reminders go out without treasurer intervention.
Automatic reminders – save time and avoid uncomfortable conversations
When the due date passes, SportMember automatically sends reminders to members with unpaid fees:
- First reminder: Sent automatically the day after the due date
- Follow-up reminders: The system continues with reminders
- Optional suspension: Members can be suspended from activities until payment
- Discreet handling: No public mention of missing payments
The treasurer avoids uncomfortable follow-up conversations – the system handles it professionally.
Family discount – automatic calculation for households
When multiple members of the same household belong to the club, SportMember automatically calculates family discounts:
- The discount applies to family members with the same address
- The treasurer sets the discount percentage once
- The system applies the discount automatically to new payments
- Overview of which members have family discount
How family discount works in SportMember
- The treasurer activates family discount in payment settings
- Set the discount percentage (e.g., 25% for the second family member)
- The system automatically identifies members with the same address
- The discount is calculated automatically when collecting fees
- Members see the discounted price in the payment link
Complete payment overview for the treasurer
SportMember's digital fee system gives the treasurer full control:
- Real-time status: See who has paid and who hasn't
- Filter options: Sort by team, payment status, or period
- Export to accounting: Extract data for bookkeeping
- History: View all previous payments for each member
- Exceptions: Handle exemptions and special arrangements
Flexible payment intervals
Set up fee collection according to your club's needs:
- Monthly collection
- Quarterly collection
- Semi-annual collection
- Annual collection
- Season-based collection
Tiered membership rates
Create different rates for different member types:
- Senior and adult fees
- Youth fees
- Children's fees
- Passive membership
- Coach fees (or exemption)
Integration with the club's other administration
The fee system is integrated with the rest of SportMember. Payment status syncs with member lists, team overviews, and activities. New members are automatically added to relevant payment groups.
Get started with digital fees
Create a free profile and set up your club's fee system in minutes. Automate reminders, activate family discounts, and get complete oversight – all in one place.
FAQ: Digital membership fee system
What is a digital membership fee system?
A digital membership fee system is an online solution that automates membership fee collection. The system sends payment links, registers payments, and sends reminders automatically.
Does SportMember send automatic reminders for unpaid fees?
Yes, SportMember sends automatic reminders to members who haven't paid by the due date. You can also activate automatic suspension from team activities until payment is received.
How does family discount work in the fee system?
The treasurer activates family discount and sets the discount percentage. The system automatically identifies family members with the same address and calculates the discount when collecting fees.
Can I create different fee rates for different age groups?
Yes, you can create separate payment groups with different amounts for seniors, youth, children, and other member types.
Can the system export payment data for accounting?
Yes, all payments can be exported to CSV or integrated directly with SportMember's accounting module for automatic bookkeeping.