Smart resource management tools for sports facilities
SportMember’s resource management tools help sports clubs easily schedule and manage pitches, courts, rooms, or equipment – all within one digital platform.
No more spreadsheets, wall charts, or long email threads. With SportMember, you can plan and share resource allocation online in just a few clicks.
Whether you’re coordinating multiple teams, managing limited training facilities, or trying to keep track of equipment, our online resource planner keeps everything organised, transparent, and accessible for everyone in the club.
What is resource planning for sports clubs?
Resource planning is the process of allocating your club’s shared facilities and equipment efficiently — ensuring everyone knows who is using what, when, and where.
With SportMember, all this happens automatically in one place.
You can assign:
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Pitches, halls, or courts to teams
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Changing rooms or storage areas
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Training equipment such as balls, cones, or bibs
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Vehicles or club gear
Everything is linked directly to your club calendar and member profiles, so schedules are always up to date.
Online resource planner – simple and centralised
SportMember replaces messy Excel sheets with a built-in resource allocation calendar that everyone can access.
Administrators can set up resources, assign them to teams or coaches, and even allow specific users to make their own bookings.
Key features:
This makes coordination simple, reduces double bookings, and ensures your club’s facilities are used effectively.
Why replace Excel with an online resource management tool?
Many clubs still rely on Excel for their resource planning, but this quickly becomes unmanageable.
With SportMember, all your data is live and accessible in the cloud — no manual updates, no lost files, and no outdated versions.
Compared to Excel:
- No need to manually email or print plans
- All users see the same up-to-date schedule
- Built-in communication between coaches and admins
- Automatic integration with team calendars
The system saves countless hours of volunteer time and helps avoid confusion and overlapping bookings.
Resource allocation tools – complete overview
SportMember’s resource planning tools give you a full overview of every club asset.
From training grounds to smaller equipment, you can track who is using what and ensure fair access for all teams.
If one coach cancels an activity, the system automatically releases that slot so others can book it.
Everyone can see availability instantly, and administrators can customise who has permission to manage or edit bookings.
Team management resources – connect your entire club
SportMember combines team management and resource scheduling in one platform.
That means coaches can plan training sessions, communicate with players, and reserve facilities — all from the same app.
Benefits for your club:
- Time saved for administrators and volunteers
- No more double-booking or confusion
- Clear visibility of available spaces
- Better coordination across teams
It’s flexible enough for small local clubs and powerful enough for large sports organisations.
Export and share your allocation plan
If you still want a printed version or to share the overview offline, SportMember allows you to export your resource calendar to Excel at any time.
This gives you a simple snapshot for the clubhouse wall or internal use — always showing the most up-to-date version.
Export and share your allocation plan
If you still want a printed version or to share the overview offline, SportMember allows you to export your resource calendar to Excel at any time.
This gives you a simple snapshot for the clubhouse wall or internal use — always showing the most up-to-date version.
FAQ: Resource and team management tools
What is planning resource management?
Planning resource management means organising and allocating a club’s facilities, spaces, and equipment efficiently.
With SportMember, it’s all digital — no spreadsheets or manual updates — making it easy to see who is using what and when.
How does SportMember’s resource management system work?
Administrators can create and assign resources such as pitches, halls, or rooms to specific teams and time slots.
The system automatically links to the club calendar and releases resources when cancelled, so schedules stay accurate in real time.
What are team management resources?
Team management resources include all tools that help coaches organise training, games, and facilities.
SportMember combines scheduling, communication, and resource allocation into one connected platform.
Why use a digital resource planner instead of Excel?
Excel plans require constant manual updates and communication.
SportMember’s cloud-based tool automatically updates for everyone and allows easy collaboration and visibility — saving time and preventing double bookings.
Can members or coaches see available resources?
Yes. While only administrators can create resources, all members can view the allocation plan.
Coaches can also be given booking rights, so they can reserve facilities or equipment themselves within predefined rules.