Player licences
Create and manage licences centrally — linked to the right player and club.
Licence management
Player licences and exemptions — a complete overview
- Create and manage player licences centrally for all clubs
- Manage exemptions with approval and live status
- Track the live status of valid and expired licences per club and player
★★★★★
Used by federations in several countries
GDPR-compliant
ASAnna ShawLeeds BadmintonValid
MHMichael HughesBristol HandballExpires in 14 days
SBSophie BellCardiff GymnasticsValid
JKJames KellyBrighton FootballLicence missing
LVLaura VaughanNottingham SwimmingValid
Licence management brings all player licences and exemptions together in one place. The federation creates and manages licences for all clubs, handles exemptions with clear approval, and sees in real time which licences are valid, about to expire or missing — with no spreadsheets or manual lists.
01Central licence register
Every club licence in one register
The federation creates and manages player licences centrally, so you don't have to piece together information from every individual club. Licences are linked to the right player and club, and the status updates automatically as soon as something changes.
You can see at a glance which clubs have their licences under control and where the gaps are — so you can follow up in good time instead of only noticing on match day.
- Licences are created and managed centrally
- Linked to player and club — always up to date
- Overview per club of valid and expired licences
AALeeds Badminton168 valid · 5 expiring soonUnder control
ODBristol Handball902 valid · 16 expiring soonCheck expiry
VECardiff Gymnastics341 validUnder control
ESBrighton Football41 without a licenceTake action
02Exemptions
Exemptions with clear approval
Clubs apply for exemptions — for example when a younger player is to play in an older team — directly in the system, and the federation approves or rejects them with a full history. Everything is gathered in one place, so you can always see what has been requested, approved and is valid.
Exemptions are linked to the player's licence, so the status is always correct — for the federation, the club and on match day.
- Clubs apply for exemptions directly in the system
- Approve or reject with a full history
- Linked to the player's licence and status
U17U17 player in U19Leeds Badminton · age exemptionPending
DISInjury exemptionCardiff Gymnastics · 2026 seasonApproved
OVRClub transfer during suspension periodBristol Handball · exemptionPending
Everything in one place
Licences and exemptions — for the federation and clubs
From the individual player licence to the federation's complete overview and follow-up.
Exemptions
Apply for, approve and reject exemptions — with a full history and live status.
Live overview
See valid, expired and missing licences per club and player in real time.
Renewals & expiry
Spot expiring licences in good time — and avoid unpleasant surprises on match day.
Built on a foundation that clubs know
Licences on Denmark's largest club platform
70+
supported sports
46,000+
clubs use SportMember
2 million+
members on the platform
FAQ
Frequently asked questions
Can the federation manage licences for all clubs?
Yes. The federation creates and manages player licences centrally for all clubs, linked to the right player and club — with a status that updates automatically.
How do exemptions work?
Clubs apply for exemptions directly in the system, and the federation approves or rejects them with a full history. The exemption is linked to the player's licence, so the status is always correct.
Can we see where licences are about to expire?
Yes. You get a live overview of valid, expired and missing licences per club and player, so you can follow up in good time before they expire.
Can clubs see their own licences too?
Yes. Clubs have access to their own licences and exemptions, while the federation has the complete overview of all clubs — the same data, in one place.
Do clubs have to learn a new system?
No. Licence management builds on the SportMember platform that clubs already use — so there's no extra system to learn.
Federation portal
Explore more features
Ready to get started?
Keep track of licences across the entire federation
Book a no-obligation demo and we'll show you how SportMember brings player licences and exemptions together in one place — with a live overview for the entire federation.