Automatic membership fee collection with full treasurer control
SportMember automates membership fee collection so treasurers can focus on what matters – while maintaining complete control over payments, reminders, and member status. The system sends payment links automatically, registers payments instantly, and provides a complete financial overview.
What is automatic membership fee collection?
Automatic membership fee collection means the system sends payment requests to members on scheduled dates. The treasurer sets up the payment plan once, and SportMember handles the rest – from sending links to recording payments.
Full treasurer control – without manual work
Even though collection is automated, the treasurer always has oversight and can intervene:
- Real-time payment overview: See who paid, when, and with which method
- Automatic reminders: The system sends reminders for overdue payments
- Exemptions and waivers: Exempt coaches, injured players, or volunteers with one click
- Individual amounts: Adjust fees for specific members
- Non-payment suspension: Optional automatic suspension from team activities
How automatic fees work in SportMember
Setup takes minutes and requires no technical knowledge:
- Create a payment group: Select teams, set amounts, choose payment dates
- Choose payment frequency: Monthly, quarterly, semi-annual, or annual
- System sends automatically: Payment links 14 days before due date
- Members pay online: By card or bank transfer
- Treasurer monitors: Everything is recorded automatically in the dashboard
Payment methods members prefer
SportMember supports the payment methods that make it easy for members to pay quickly:
- Visa and Mastercard
- SEPA Direct Debit (Europe)
- Recurring card payments (subscription)
- Bank transfer
Automatic reminders save treasurer time
When the due date passes without payment, SportMember sends automatic reminders. The treasurer avoids uncomfortable conversations and manual follow-up. The system handles it discreetly and professionally.
Family discounts and tiered fees
SportMember automatically calculates family discounts when multiple household members belong to the club. The treasurer can also create different rates for seniors, youth, and children – all handled automatically.
Integration with accounting and finance
All payments can be exported to accounting systems or recorded directly in SportMember's accounting module. The treasurer receives automatic receipts and documentation for annual accounts.
Get started with automatic fees
Create a free profile and set up your club's membership fee collection in minutes. Reduce administration, save time, and track all payments – in one place.
FAQ: Automatic membership fee collection
How do I set up automatic membership fee collection?
Go to the payment module in SportMember, create a payment group, select the relevant teams, and set payment dates. The system automatically sends payment links to members.
Can the treasurer see who has paid membership fees?
Yes, the treasurer has complete real-time oversight. Payment status updates automatically, and you can filter by paid, unpaid, and exempt members.
Does the system send automatic reminders for unpaid fees?
Yes, SportMember sends automatic reminders when the due date passes. You can also enable automatic suspension from team activities until payment is received.
Can I exempt coaches and volunteers from membership fees?
Yes, the treasurer can exempt coaches, team leaders, injured players, or other volunteers with one click. Exemptions are recorded in the system and preserved on renewal.
Does SportMember support family discounts on fees?
Yes, you can set up family discounts that are automatically calculated when multiple members from the same address belong to the club.